Bring your checkbook plus $5 bills to make change, if possible
At the meeting:
Arrive early (11:45)
Assist Sergeant at Arms in setting up the entry table
Complete the top section of the membership roster (date and sign)
As members arrive, collect fee and mark amount received by each name, noting paid by cash or check
Sergeant at Arms pays $5, everyone else pays $15
As guests arrive, ask them to sign the guest book. (Also write list of guests’ names to give to Presiding Officer.)
Record guest names on the roster and record the amount paid.
Indicate if the guest has been referred by a club member.
Checks should be made payable to “SEC Roughriders.” Give receipts if necessary.
If someone forgets to pay, indicate that on the roster.
After all fees have been collected, tally receipts and reconcile with roster.
If the Treasurer is present, hand him or her the money and roster.
If the Treasurer is not present, write a check equal to the cash amount and send it along with the other checks and the roster to the Treasurer using the pre-addressed envelopes.
Put all the materials in the plastic envelopes and return to the Sergeant at Arms or place in the briefcase.
Put a copy of today’s agenda in the “for the record” folder, which is kept in the briefcase with club materials.
