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PRESIDING OFFICER
(Only past and current officers are eligible for this role.)
Several days before the meeting:
- Get Toastmaster’s intro from him or her.
- Prepare your one-minute educational speech or relevant brief comments. (Suggested topics: an article in the Toastmaster magazine; comment on club protocol, procedures, or goals).
At the meeting:
- Arrive early; assist Sergeant at Arms if needed.
- Briefly speak to guests, get their names, and ask them to sign the guest book at the fee collector’s table. (Also ask fee collector’s help with this.)
- Place the ribbons near the lectern.
- Take a chair at the front of the room, next to the lectern.
- Open the meeting by sounding the gavel promptly at 12:30. Introduce yourself and greet the audience: “Welcome to the weekly meeting of the SEC Roughriders Toastmasters Club”
- Remind everyone to turn off their cell phones and remain seated during the meeting. Clarify that everyone pays $15 for the lunch and room fee.
- Welcome guests by name and say “In 30 seconds, tell us your name and what brings you here.”
- Deliver your one-minute educational speech.
- Introduce the Toastmaster and, with a handshake, transfer control of meeting to him or her. Now you remain seated until the end of the meeting, but you must still ensure that the meeting stays on schedule and finishes on time.
- Signal to TableTopics leader when there’s time for only 1 more question.
- Be ready to preside when the lectern is returned to you by the Master Evaluator.
- Take the lectern and call a brief business meeting, inviting board or committee members to make announcements.
- Announce today’s winners, and present awards (give ribbon with left hand, use right hand for the handshake)
- If there are any members who did not speak during the meeting, ask them for brief comments.
- If time permits, ask a couple of guests for their comments “in 30 seconds.” (If a guest starts a filibuster, interject a firm “Thank you.” If all else fails, begin to clap them down.
- Ask fee collector if the head count matches fees collected. If fee collector says there’s a discrepancy, remind the group that everyone must pay the $15 fee.
- Remind guests to sign the guest sign up sheet, if they haven’t already.
- With a brief closing comment, sound the gavel to adjourn meeting at 2:00 pm.
After the meeting:
- Give the Fee Collector Roster, along with cash and check receipts, to the treasurer.
- Make sure the VP Education has copies of the awards list and that day’s meeting agenda.
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